Upgrade of the Inventory Management System
CASE STUDY
Industry:
Energy supply
Goal:
Replacing the old inventory management system and implementing a new, flexible time-entry process
Keywords:
Inventory Management at the municipal utilities, inventory system, time-recording process
Our software:
- mx.ERP, mx.Mobile
Advantages:
- High data quality in Inventory Management
- Faster and les error-prone time tracking
Maintenance of the inventory management software previously used by Stadtwerke Meerbusch was to be discontinued.
The goal was not to replace the accounting system currently in use at the company, but rather to expand it to include inventory management functionality. While searching for suitable software, employees at Stadtwerke Meerbusch sought information from, among others, one of their suppliers, Ebero FAB GmbH in Pulheim, and were introduced to the software manufacturer Iptor Austria GmbH.
This was followed by a joint workshop, during which the decision was quickly made to carry out the project together.
Goal: An error-free digital representation of inventory movements
A key objective of the project was the efficient and error-free digital tracking of all warehouse movements. The new software was designed to integrate seamlessly into the existing system landscape and ensure smooth data exchange with the existing business system.
In addition, a major pain point for the municipal utility company needed to be addressed: time tracking. Until then, work hours could only be recorded on-site at headquarters. This regularly led to lines at the relevant terminals, as well as delayed—and therefore sometimes inaccurate or erroneous—entries. The goal was to make this process significantly more flexible and efficient.
Technical implementation
Once the requirements had been defined and the timeline established, the project began in early September 2025. Implementation was to take place within just two months. This ambitious schedule required particularly close coordination between the staff at Stadtwerke Meerbusch and Iptor Austria.
The close collaboration paid off: After a brief testing phase, the new inventory management system was successfully put into production as early as November.
SEAMLESS DATA EXCHANGE
This new development now ensures a smooth and loss-free exchange of data between the existing and the new software systems.
Mit der Lagerverwaltung der Iptor Austria werden die Lagerbestände nun täglich morgens automatisch aus dem kaufmännischen System übernommen. Tagsüber werden sämtliche Materialentnahmen und Rückgaben digital erfasst, bevor die aktualisierten Daten am Abend automatisiert zurückgespielt werden.
The process of recording hours has also been significantly improved: Technicians can see directly in their calendars which jobs have not yet had time entries recorded. They can then conveniently log their work hours using a smartphone or tablet. After approval by a supervising department, the time data is automatically transferred to the accounting
system in the evening, along with the inventory
transactions.
für welche Aufträge noch keine Zeitbuchungen erfasst wurden. Die Arbeitszeiten können anschließend bequem per Smartphone oder Tablet gebucht werden. Nach einer Freigabe durch eine Kontrollinstanz werden die Zeitdaten am Abend gemeinsam mit den Lagerbewegungen automatisch an das kaufmännische System bermittelt.
More information
Book a free tour through our ERP solutions for energy providers
Arrange a non-binding consultation today and our team of experts will guide you through the extensive functions and possibilities of Iptor multiflex. Let us show you how our innovative solution can change your energy company.
About us
Iptor multiflex is a business application developed by Iptor Austria GmbH, formerly known as POLLEX-LC Software GmbH. Since 1982, we have been a trusted provider and manufacturer of ERP software solutions tailored to small and medium-sized trading companies, with or without manufacturing operations. As the leading experts in this field, our focus on customer orientation and flexible solutions have earned us a well-respected reputation. Our commitment to putting the customer first is proven daily, with our motto "The customer is the most important person in the company" being the driving force behind our customer contact. It’s no surprise that our high level of customer satisfaction has been consistently demonstrated in ERP satisfaction studies, and we’re proud to say that our loyal customers have placed their trust in us for many years.