From January 1, 2025, the obligation to issue invoices electronically will come into force in Germany. This legal change also affects foreign companies that maintain business relationships with German partners. What is the situation in your company? Are your invoicing processes still paper-based or are you already working in compliance with the law?
What is the purpose of the e-bill?
The introduction of e-invoicing aims to close the VAT gap in the EU and prevent tax fraud. Electronic invoices standardize and simplify the settlement processes by enabling the content to be checked automatically. In concrete terms, this means that the exchange of paper invoices will be a thing of the past from 2025. Invoices must now be transmitted in a structured, electronic format in accordance with the European standard EN 16931.
It is also no longer sufficient to scan an invoice and send it as a PDF by email. Instead, the invoice data must be transmitted in a format that enables automatic, electronic processing.
Companies that do not implement this changeover in time face severe consequences: Input tax deduction could be lost and tax penalties cannot be ruled out either. It is therefore crucial to make the necessary adjustments as early as 2024.
The right ERP solution as the key to e-invoicing
For companies that have not yet switched to e-invoices, now is the time to act in order to prepare for the upcoming requirements. It is important to bear in mind that the switch to electronic invoices not only requires suitable ERP software, but also the adaptation of internal processes. This is the only way to ensure that all relevant data is transmitted correctly. Our company offers customized ERP solutions with which you can automate your invoicing processes and thus successfully master the transition to e-invoicing.
Advantages of the e-bill
Even if the switch to e-invoices may seem complex at first, it has numerous advantages. Dispensing with paper invoices not only saves resources, but also time. Electronic invoices are processed more quickly. This in turn reduces the error rate and - by eliminating media discontinuities - leads to optimized workflows.
In addition, digitization enables more efficient VAT verification, which minimizes the potential for tax fraud. Companies that switch to e-invoices at an early stage benefit from increased legal certainty and a smooth business process.
How can you prepare?
To prepare your company ideally for the changeover to e-invoicing, we offer a range of modules that are compatible with the Iptor multiflex ERP software. These can be individually adapted to your invoice volume. Billing for these modules is based on a fair-use system: once or twice a year, we check the actual number of invoices exported or imported and calculate the average. In this way, seasonal fluctuations remain balanced for you.
Conclusion
Switching to e-invoicing may seem like a challenge at first, but it offers great opportunities to modernize and increase the efficiency of your business processes. Companies that act early not only ensure compliance with legal requirements, but also benefit in the long term from digitized, transparent and efficient invoice processing.
Arrange a free consultation with our team of experts today with our team of experts today and find out how you can use our ERP software to make your business processes legally compliant and efficient.